Executive Administrator

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for an Executive Administrator - Growth based in the United States.

• Provide comprehensive administrative support to multiple executive and senior leaders, ensuring that daily priorities and complex requests are handled efficiently and professionally.
• Manage executive calendars, schedule meetings, resolve scheduling conflicts, coordinate invitations, and proactively anticipate upcoming commitments and deadlines.
• Organize meetings and corporate events, including preparing agendas, recording and distributing minutes, coordinating participant responses, arranging venues, and managing travel and registration logistics.
• Coordinate domestic travel arrangements, including flights, hotels, ground transportation, and dining reservations, while ensuring itineraries align with executive preferences.
• Prepare, proofread, format, and distribute presentations, reports, correspondence, and other business documents using established templates and standards.
• Manage executive correspondence, emails, mail, packages, and action items, ensuring requests are directed to the appropriate teams and followed through to completion.
• Process expense reports and invoices accurately and on time, ensuring compliance with internal accounting and billing policies.
• Support committees and enterprise-wide initiatives by maintaining corporate records, documenting decisions, tracking action items, and coordinating administrative deliverables.
• Coordinate executive onboarding with Human Resources and other internal teams, ensuring equipment, system access, corporate credit cards, facilities access, and introductory meetings are arranged.
• Maintain strict confidentiality when handling sensitive business information, executive communications, personnel matters, and corporate documentation.
• Establish effective prioritization systems to distinguish urgent matters from routine requests, independently resolve issues, and delegate or redirect tasks when appropriate.
• Collaborate professionally with employees at all levels, business partners, vendors, consultants, and external stakeholders while maintaining strong working relationships.
• Provide backup administrative support to other executive administrators during absences, business travel, or periods of increased workload.
• Identify opportunities to improve administrative processes, document recommended changes, coordinate implementation, and evaluate their effectiveness.
• Participate in virtual and in-person meetings and events as required, including occasional travel and support outside standard business hours for urgent requests.

• An associate degree or at least five years of relevant administrative or operational support experience for managers, directors, or executives. A bachelor's degree is preferred.
• At least three years of experience as an Executive Assistant, or five or more years as an Administrative Assistant, or an equivalent combination of relevant experience.
• Experience supporting a sales organization is highly preferred.
• Advanced proficiency in Microsoft Office applications, particularly Outlook, Excel, Word, and PowerPoint.
• Excellent verbal and written communication skills, including the ability to draft, review, and manage executive-level correspondence and business communications.
• Strong organizational and time-management skills, with the ability to coordinate multiple priorities, meet deadlines, and respond effectively to changing requirements.
• Proven ability to exercise sound judgment, anticipate potential issues, solve problems independently, and complete assignments accurately with minimal supervision.
• Excellent interpersonal skills and the ability to establish productive relationships with executives, colleagues, clients, vendors, and other stakeholders.
• Demonstrated discretion and integrity when managing confidential information and sensitive business matters.
• Flexibility, adaptability, and a proactive, service-oriented mindset, with the ability to perform effectively in a fast-paced, high-pressure environment.
• Ability to work independently while contributing to a collaborative administrative team and supporting broader organizational objectives.
• Willingness to respond to urgent requests outside regular working hours and travel occasionally for on-site or off-site meetings and events.
• Availability to work remotely from within the United States. This position is not currently eligible for employment visa sponsorship.

• Competitive annual salary: Posted range of $67,700–$104,900, with an anticipated hiring range generally between $67,700 and $86,300, depending on experience, skills, qualifications, and other business considerations.
• Remote-first work environment designed to support flexibility, collaboration, and work-life balance.
• Medical insurance with telemedicine services.
• Dental and vision coverage.
• Basic and optional life insurance.
• Paid time off (PTO).