Participant Marketing Coordinator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Participant Marketing Coordinator based in United States.

• Coordinate participant recruitment start-up activities for assigned clinical trials, managing timelines, milestones, launch readiness, documentation, and cross-functional communication.
• Develop and maintain recruitment project plans, proactively identifying risks, resolving delays, and ensuring marketing deliverables are completed before study activation.
• Manage sponsor-funded recruitment budgets, including budget development, expenditure tracking, forecasting, purchase requests, purchase orders, invoices, reconciliations, and supplemental funding requests.
• Monitor recruitment performance and prepare budget analyses, business justifications, and reporting for leadership and external stakeholders.
• Serve as an operational point of contact for sponsors and CROs, coordinating recruitment strategies, materials, approvals, status updates, and budget communications.
• Prepare and coordinate participant-facing recruitment materials for regulatory and sponsor review, maintaining approval records, version control, amendments, and expiration dates.
• Manage external vendors including creative agencies, digital advertising providers, print suppliers, translation services, promotional vendors, and community outreach partners.
• Coordinate the development, production, approval, and distribution of flyers, brochures, posters, referral materials, direct mail, event signage, community outreach materials, and other recruitment assets.
• Maintain reporting on study launch timelines, campaign status, budget utilization, funding requests, vendor performance, approvals, marketing ROI, and operational metrics.
• Partner with internal teams to identify process improvements, strengthen operational efficiency, standardize workflows, and support successful participant enrollment.

• Bachelor’s degree in Marketing, Business Administration, Healthcare Administration, Communications, Clinical Research, or a related discipline is preferred.
• 2–5 years of experience in project coordination, marketing operations, clinical research, healthcare administration, or a closely related field.
• Experience with clinical study start-up, participant recruitment, sponsor-funded budgets, or vendor management is strongly preferred.
• Strong project management and organizational skills, with the ability to coordinate multiple concurrent study launches and competing deadlines.
• Experience managing budgets, tracking expenditures, forecasting costs, processing invoices, and coordinating financial documentation.
• Strong written and verbal communication skills, with the ability to collaborate effectively across clinical operations, regulatory, finance, business development, sponsors, CROs, and external partners.
• Excellent attention to detail and the ability to maintain accurate documentation, approval records, timelines, and reporting.
• Ability to identify operational risks, proactively resolve issues, and keep complex projects moving forward.
• Comfortable working independently in a remote environment while maintaining strong relationships with distributed teams and external stakeholders.
• A working understanding of clinical research, participant recruitment, regulatory submissions, and marketing compliance is advantageous.

• Remote work: Fully remote opportunity within the United States.
• Competitive compensation: Remote salary range of $68,000–$78,000 USD.
• Opportunity to contribute to clinical research programs and participant recruitment across a growing multi-site network.
• Cross-functional exposure to clinical operations, regulatory affairs, finance, business development, sponsors, CROs, and marketing vendors.
• Opportunity to develop expertise in clinical trial recruitment, project management, marketing operations, and sponsor budget management.
• Professional growth opportunities within a rapidly expanding clinical research environment.
• Equal opportunity workplace committed to providing reasonable accommodations throughout the employment process.