What will you do:
Daily AP Operations
- AP inbox management: Invoices entered or acted upon within 24 business hours of receipt. Expectation is a clean AP inbox daily, with the exception of heavy close days. Escalating as necessary. Acting as the primary point of contact for all AP matters internally and externally.
- Process vendor invoices: enter, classify, code, and verify in AP and procurement systems across multiple international entities
- New vendor onboarding and maintaining existing vendor data (W9 collection, addresses, banking details, payment terms)
- Investigate and resolve discrepancies independently; Escalate as necessary
Analysis & Ownership
- Monitor AP and identify trends, bottlenecks, and improvement opportunities
- Independently verify work before submission
- When errors are found, fix them and identify similar issues in prior work to prevent patterns
- Communicate proactively with spend owners and vendors
- Document processes changes and exceptions for continuity
Compliance, Close Support, and Ad Hoc
- Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted; prepare other AP adjacent reconciliations.
- Own W9 collection and assist year-end 1099 preparation and submission
- Support quarterly VAT reclaims for subsidiaries
- Assist with internal and external audits; providing support as needed related to the Accounts Payable function.
- Support the rollout of new systems that affect the accounts payable function.
What You Bring Along:
- Bachelor's degree in Finance, Accounting, or a related field.
- Proven experience (3-4 years) working in accounts payables, finance or accounting, preferably at a Cloud software company
- Preference for candidates who have experience using Bill.com, Expensify, Ramp, FloQast, Omnea and Netsuite.
- Proficient in Google Sheets/excel.
- Strong understanding of accounting principles, financial analysis, and reporting.
- Excellent analytical and problem-solving skills with a keen attention to detail.
- Curiosity: you aren’t afraid to ask questions, and consider yourself a lifelong learner.
- Present & Accounted For: you enjoy engaging with others, and you express ownership over your work product and accountability to the process.
- Self-verification discipline: You independently review your work before submitting
- Ownership mentality: When you catch an error, you don't just fix it; you ask "what else might I have done wrong in similar situations?" and proactively review prior work.
- Follow-through: You see tasks through to completion, not "close enough." You communicate any roadblocks early.
- Process thinking: You're curious about why processes exist and how to improve them, not just executing steps.
- Independence: You troubleshoot issues, ask clarifying questions, and propose solutions, you don't escalate every ambiguity without trying to self resolve first.