Office Administrator

About the company

• HelloFresh is hiring an Office Administrator to support the ready-to-eat facility (Factor) in Calgary.

Responsibilities

• Develop processes to improve overall office operations.
• Assist HR & Staffing teams with onboarding new hires.
• Coordinate promotional materials.
• Provide administrative support to on-site leadership team.
• Manage site indirect procurement activities.
• Manage site access with key cards and visitor logs.
• Address employees queries regarding office management issues.
• Plan in-house or off-site activities.
• Work in compliance with OH&S acts and regulations.
• Create and distribute email communications.
• Manage absence tracking and job abandonment follow-ups.
• Own and manage operations-based reports.
• Use personal protective and safety equipment.

Requirements

• Exceptional communication, interpersonal, and problem-solving skills.
• 2+ years of work experience in a related office coordinator, customer service, and/or assistant position.
• Proficiency with Google Apps (Gmail, Docs, Sheets), Microsoft Suite and video conferencing.
• Experience supporting general HR function strongly preferred.
• GED/HS diploma required. Bachelor’s degree preferred.
• Ability to prioritize, remain calm and alert while multitasking.
• Flexibility to work overtime, weekends, evenings and holidays.

Conditions

• Competitive salary and health benefits.
• Shift premiums for afternoon and overnight shifts.
• 75% discount on HelloFresh or Chefs Plate weekly box subscription.
• Pay range: $20.25 CAD per hour.