About the company
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Transactions Closing Analyst based in Canada.
Responsibilities
- Review and close real estate transactions accurately and efficiently across EZMax, Broker Wolf, and TRX, ensuring all required information is complete before closing.
- Determine whether transactions qualify for eXpress Pay and add eligible transactions to the appropriate funding sheet.
- Verify agent and team commission splits and ensure funds are allocated correctly in EZMax and Broker Wolf before transactions are finalized.
- Confirm that all required transaction documentation has been received and that key dates are accurate across all relevant platforms.
- Maintain up-to-date productivity records and ensure the current status of assigned transactions is accurately reflected.
- Communicate transaction status and relevant updates with agents and transaction department colleagues following closing dates.
- Attend required virtual meetings, provide progress updates, and actively contribute to team discussions and shared projects.
- Manage assigned workload efficiently, prioritize deadlines, and remain responsive during agreed-upon working hours.
- Follow established policies and procedures related to data security, confidentiality, documentation, and remote collaboration.
- Take ownership of assigned responsibilities, identify potential issues proactively, and support additional tasks or projects as required.
Requirements
- Hold a high school diploma or equivalent combination of applicable education and experience, with 1–2 years of relevant professional experience.
- Bring experience in the real estate industry, with a strong understanding of the real estate transaction lifecycle and transaction closing processes.
- Demonstrate clear understanding of EZMax and preferably have experience with Broker Wolf, SkySlope, and TRX.
- Possess expert knowledge of Agent ICA and Team Contracts and understand how these documents affect transaction processing and commission structures.
- Have strong attention to detail and the ability to identify discrepancies in documentation, dates, transaction information, and financial allocations.
- Demonstrate excellent written and verbal communication skills, with a strong customer-service orientation and the ability to communicate clearly with agents, colleagues, and supervisors.
- Bring strong critical-thinking, problem-solving, conflict-resolution, and active-listening skills, with the ability to assess concerns and develop practical solutions.
- Be agile, flexible, organized, and comfortable working in a fast-paced environment while managing multiple priorities.
- Work effectively both independently and collaboratively, taking ownership of individual responsibilities while contributing to shared team goals.
- Have proficient knowledge of G Suite; Microsoft Office experience is an advantage.
- Demonstrate experience working remotely and have a dedicated, professional home-office or workspace.
- Be comfortable using online platforms, software, and remote collaboration tools, with advanced Trello experience considered an advantage.
- Have experience coordinating events or group activities, with the ability to manage communication and logistics across multiple participants.
Conditions
- Fully remote work-from-anywhere environment within Canada.
- Employer-paid medical coverage along with dental and vision benefits.
- RRSP program with up to a 4% employer match.
- Company-provided equipment, including a laptop, monitor, and headset.
- Collaborative and supportive virtual work environment.
- Opportunity to work in a fast-paced, technology-enabled real estate environment.
- Access to a culture that values teamwork, communication, flexibility, and individual ownership.
- Additional company benefits and perks may be available.