VERTEX Bank is looking for an Executive Assistant who will report directly to the CEO, providing executive support in a one-on-one working relationship
The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO
Must be creative, pleasant, and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented
Responsibilities
Completes a broad variety of administrative tasks for the CEO including: managing an extremely active and fluid calendar of appointments; completing expense reports; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings
Plans, coordinates and ensures the CEO's schedule is followed and respected
Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office
Communicates directly, and on behalf of the CEO, with Board members, investors, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature; recommends appropriate course of action, referral, or response to mail and other communications
Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately
Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated
Requirements
Excellent interpersonal, negotiation, and conflict resolution skills; excellent organizational skills and attention to detail; excellent verbal and written communication skills
Strong analytical and problem-solving skills
Ability to prioritize tasks and to delegate them when appropriate
Ability to act with integrity, professionalism, and confidentiality
Proficient with Microsoft Office Suite, iWork, or related software
Bachelor's Degree (B.A.) preferred; High School Diploma with work experience considered
Conditions
Full time
Location: Limassol, Cyprus / Porto, Portugal
Annual Salary: €12,000 - €45,000 (depends on experience)
General office conditions; must be able to work effectively at a computer for extended periods of time