This position is listed on behalf of a partner company, who manages all applications and next steps.
Responsibilities
Manage vendor relationships and onboarding: serve as the primary point of contact for vendor information requests, due diligence questionnaires, onboarding documentation, and contract coordination.
Coordinate contracts and legal workflows: partner with marketing managers, project management teams, and Legal to manage contract timelines, organize documentation, and track approvals.
Oversee contractor and freelancer logistics: source, onboard, schedule, and coordinate contractors and freelancers to support creative production and marketing initiatives.
Coordinate agency and creator partnerships: manage operational details of agency, talent, and influencer relationships.
Maintain marketing assets and repositories: organize and manage marketing materials within digital asset management (DAM) systems.
Manage audit requests and documentation: coordinate audit request fulfillment by working with Legal and marketing stakeholders.
Optimize project management systems: maintain and improve project management tools and workflows, including platforms such as Jira and Confluence.
Implement AI-assisted workflows: partner with Marketing Operations to identify opportunities to automate repetitive tasks using AI-powered tools.
Monitor operational performance: use data such as vendor spend, turnaround times, project milestones, and delivery dates to identify inefficiencies.
Coordinate cross-functional execution: build strong working relationships across Marketing, Creative, Legal, Project Management, and external partners.
Relevant project management experience: Three to five years of experience in project management, marketing operations, or a related coordination-focused role.
Marketing or creative production experience: Three to five years of experience working in-house or at an agency.
Project management systems proficiency: Hands-on experience using project management and collaboration platforms such as Jira, Confluence, or comparable tools.
Strong organizational skills: Exceptional attention to detail and the ability to maintain accurate records, coordinate documentation, manage deadlines, and oversee multiple workflows simultaneously.
Prioritization and time management: Proven ability to balance competing priorities, manage several projects at once, and remain effective under pressure.
Vendor and contract coordination: The ability to manage external relationships, coordinate administrative requirements, track approvals, and ensure stakeholders meet their commitments.
Excellent communication skills: Strong written and verbal communication skills.
Proactive problem-solving: A resourceful mindset, strong initiative, and the ability to anticipate challenges.
Adaptability and flexibility: Comfort working in an evolving environment where priorities shift quickly.
Collaborative approach: Strong interpersonal skills and an empathetic, positive attitude.
Technology and process improvement mindset: An interest in optimizing workflows, improving systems, and adopting new tools.
Conditions
This remote opportunity offers meaningful ownership, autonomy, and collaboration within a fast-paced, technology-driven financial services environment.