Associate Director

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Associate Director, Executive Leadership based in Brazil.

This role serves as a trusted operational partner to the President & CEO, helping ensure the Executive Office runs smoothly and remains focused on strategic priorities.

• Manage the President & CEO’s complex calendar, balancing competing priorities and ensuring schedules remain aligned with organizational objectives.
• Coordinate executive travel, including transportation, accommodation, itineraries, meeting logistics, and expense reporting.
• Organize executive correspondence and email, identify priorities, draft responses when appropriate, and ensure timely follow-up.
• Prepare executive briefings, presentations, reports, correspondence, agendas, and other leadership materials.
• Anticipate executive needs by identifying potential conflicts, gathering relevant information, and proactively resolving issues.
• Serve as a trusted liaison between executive leadership, Board members, staff, donors, volunteers, and external partners while maintaining a high degree of confidentiality and professionalism.
• Act as the primary administrative liaison to the Board of Directors and coordinate Board and committee meetings, calendars, logistics, travel, agendas, presentations, and supporting documentation.
• Partner with executive leadership to develop Board and committee agendas aligned with governance priorities and organizational objectives.
• Prepare initial drafts of Board and committee meeting minutes and coordinate timely distribution, follow-up, and action tracking.
• Maintain Board governance records, resolutions, committee rosters, onboarding materials, orientation documentation, and required acknowledgements.
• Coordinate Executive Leadership Team meetings and organizational planning sessions, including agendas, materials, summaries, action items, and deliverables.
• Facilitate communication across executive leadership and develop systems that improve organization, information flow, and operational effectiveness.
• Coordinate cross-functional strategic initiatives sponsored by the President & CEO, developing project plans, timelines, milestones, status reports, and documentation.
• Monitor project progress, identify risks or delays, coordinate follow-up, and communicate recommendations to leadership.
• Manage Executive Office expenses, invoices, contracts, subscriptions, confidential records, and administrative processes.
• Coordinate special events, leadership retreats, executive meetings, and Board functions, and contribute to additional strategic or administrative projects as needed.

• Bachelor’s degree or equivalent combination of education and professional experience.
• At least 5 years of progressively responsible experience supporting senior executives, C-suite leaders, or comparable organizational leadership.
• Demonstrated experience managing executive calendars, travel arrangements, high-level meetings, correspondence, communications, and confidential information.
• Experience supporting Boards of Directors, executive committees, governance activities, or similar senior-level organizational functions.
• Proven project management experience involving multiple stakeholders, competing priorities, deadlines, and cross-functional deliverables.
• Exceptional written and verbal communication skills, with the ability to prepare polished executive-level materials and communicate professionally with diverse stakeholders.
• Advanced proficiency with Microsoft Office Suite and modern collaboration technologies.
• Strong organizational skills and exceptional attention to detail, with the ability to anticipate needs and proactively resolve issues.
• Excellent judgment, discretion, and confidentiality when handling sensitive executive and organizational information.
• Ability to manage multiple priorities independently while maintaining accuracy, responsiveness, and a high level of service.
• Experience supporting a President, CEO, Executive Director, or similar senior executive is preferred.
• Previous experience in a nonprofit or mission-driven organization is preferred.
• Experience coordinating complex executive or Board meetings and events, including travel, lodging, venues, catering, materials, and schedules, is advantageous.
• Project management certification or equivalent practical experience is a plus.
• Ability to begin the workday at 9:00 a.m. Eastern Time, regardless of location or time zone, and accommodate occasional travel.

• Annual salary range of $95,000–$105,000.
• Remote work-from-home opportunity.
• Standard 35-hour work week with flexible working hours.
• Medical, dental, and vision insurance with prescription coverage.
• Health Savings Account with contribution matching and Flexible Spending Accounts for medical and dependent care.
• Paid sick leave and paid holidays.
• Generous paid time off policy with an increasing accrual rate based on tenure.
• Employee Assistance Program (