Marketing Coordinator

Our partner is looking for a Senior Marketing Coordinator based in the United States. This is an opportunity for an experienced AEC marketing professional to play a central role in developing high-impact proposals, qualifications packages, and client-facing materials.

• Support proposal teams consisting of marketing professionals, pursuit and proposal managers, client managers, project managers, and subject matter experts in developing proposals, shortlist interviews, and professional presentations.
• Manage major components of multiple proposal efforts simultaneously across target markets, service offerings, and client pursuits.
• Develop a strong understanding of individual pursuits, client requirements, and competitive considerations to proactively recommend improvements to content, strategy, and processes.
• Coordinate proposal efforts across multiple offices and service lines, including integrated Civil, Structural, Architecture, MEP, Technology, and other multidisciplinary teams.
• Develop and coordinate a wide range of proposal formats, including SF330s, design-build submissions, technical narratives, pricing and business proposals, RFQs, RFIs, Sources Sought responses, and oral presentations.
• Support capture planning through proposal drafting, content development, data management, documentation, editing, deadline tracking, and coordination with subject matter experts, project managers, and external partners.
• Lead major proposal sections or volumes, including subconsultant proposal packages, ensuring content is complete, accurate, persuasive, and compliant.
• Lead proposal kickoff meetings, review sessions, and relevant client management or business development meetings as needed.
• Write and edit proposal and sales materials, including project descriptions, resumes, market segment overviews, cover letters, executive summaries, and related collateral.
• Coordinate subconsultant data calls and ensure required information is collected, reviewed, and incorporated on schedule.
• Maintain consistent corporate standards across proposals, resumes, presentation graphics, and marketing collateral.
• Perform thorough QA/QC reviews of proposals and marketing materials to ensure accuracy, consistency, compliance, and professional presentation.
• Support internal and external marketing communications, including conference preparation, blog and article development, and client presentations.
• Build familiarity with organizational project experience and identify relevant capabilities and past performance for current pursuits.
• Support client management and business development teams through market research, competitor analysis, client intelligence, and conference preparation.
• Maintain accurate marketing information, CRM records, shared files, and proposal resources to ensure materials are organized and readily accessible.

• Bachelor’s degree in Marketing, Communications, Design, or a related field, or equivalent professional experience in AEC marketing.
• 6+ years of AEC industry experience, including direct responsibility for producing proposals and managing proposal efforts.
• Federal proposal experience is strongly preferred, particularly experience with SF330s, design-build, technical narratives, RFQs/RFIs, Sources Sought responses, and oral presentations.
• Exceptional written and verbal communication skills, with the ability to transform complex technical information into clear and persuasive content.
• Strong project management, organizational, planning, and resource coordination skills, with the ability to manage multiple concurrent assignments and overlapping deadlines.
• Highly self-motivated and capable of working independently while collaborating effectively with multidisciplinary and geographically distributed teams.
• Advanced proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.
• Strong experience with Adobe InDesign and Acrobat; familiarity with Photoshop, Illustrator, and other Adobe Creative Cloud applications is a plus.
• Knowledge of database and CRM platforms, particularly Deltek Vision and/or Vantagepoint, is desirable.
• Strong proposal coordination capabilities, including attention to detail, problem identification and resolution, deadline management, and quality control.
• Excellent interpersonal skills and a demonstrated ability to build productive relationships with marketing, technical, project management, and business development professionals.
• Strong understanding of proposal processes, content development, client requirements, and professional services marketing.
• Willingness to work overtime when necessary to meet business and proposal deadlines.
• Ability to travel occasionally to offices, meetings, and other business activities as required.
• Valid driver’s license, good driving record, and ability to successfully complete a driving record background check.