Marketing Onboarding Coordinator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Coordinator, Marketing Onboarding based in Canada.

As a Coordinator, Marketing Onboarding, you will help newly acquired dental practices transition smoothly into a growing national network.

• Coordinate onboarding activities for newly acquired practices, ensuring key requirements and milestones are completed accurately and on schedule.
• Complete onboarding intake documentation and ensure all required practice information is collected, validated, and submitted on time.
• Compile, verify, and maintain practice data gathered from multiple internal and external sources.
• Monitor onboarding progress, identify missing or inconsistent information, and proactively follow up with relevant stakeholders.
• Maintain onboarding workflows, task assignments, and progress updates within Asana and other relevant systems.
• Track marketing and onboarding deliverables, provide regular status updates, and escalate potential risks, delays, or information gaps when necessary.
• Collaborate with Marketing, Operations, IT, and Corporate Development teams to coordinate requirements and ensure alignment throughout the onboarding process.
• Support the execution of marketing deliverables that help newly onboarded practices establish a strong foundation from day one.
• Maintain accurate and up-to-date onboarding records and contribute to strong data quality across systems.
• Identify opportunities to improve onboarding processes, workflows, and cross-functional coordination.
• Contribute to continuous improvement initiatives designed to increase efficiency and create a more consistent partner experience.
• Take ownership of assigned activities and ensure commitments are followed through to completion.

• 1–3 years of experience in coordination, administration, project support, marketing operations, or a similar role.
• Experience using project management or workflow management software; Asana experience is preferred.
• Demonstrated ability to track multiple tasks, manage competing priorities, and provide clear and timely status updates.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills, with the ability to collaborate effectively across multiple teams.
• Proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.
• Exposure to digital marketing operations, including SEO, paid media, website operations, or related areas.
• Strong ability to work independently while maintaining effective communication with cross-functional stakeholders.
• Proactive, dependable, and accountable approach, with a willingness to take ownership of responsibilities and follow through.
• Adaptable and solutions-focused mindset, with the ability to remain effective as processes and priorities evolve.
• Genuine interest in marketing operations and how cross-functional teams contribute to business growth.
• Experience in healthcare, multi-location retail, franchise, or service-based organizations is an asset.
• Candidates must be legally eligible to work in Canada.

• CAD $60,000–$75,000 annual salary, with offers determined by relevant experience, skills, qualifications, and internal equity.
• Eligibility for a bonus of up to 10%.
• Competitive total rewards and benefits package.
• Hybrid schedule: four days on-site Monday through Thursday and Friday working from home.
• Opportunity to work in a collaborative, cross-functional environment.
• Exposure to marketing operations, project coordination, data management, and business integration.
• Opportunities to contribute to process improvement and operational efficiency initiatives.
• Inclusive workplace committed to diversity, accessibility, and equal opportunity.
• Professional growth opportunities within a rapidly growing healthcare network.