This
position
is
listed
on
behalf
of
a
partner
company,
who
manages
all
applications
and
next
steps.
Our
partner
is
looking
for
a
Marketing
&
Events
Coordinator
based
in
the
United
States
.
We
are
looking
for
an
organized,
proactive
Marketing
&
Events
Coordinator
to
deliver
engaging
experiences
for
educators,
school
leaders,
and
strategic
partners.
In
this
remote
role,
you
will
coordinate
events
from
initial
planning
through
execution
and
follow-up,
ensuring
every
logistical
detail
is
handled
efficiently.
You
will
support
national
conferences,
school
and
partner
visits,
webinars,
information
sessions,
and
other
marketing
initiatives.
Working
closely
with
Marketing,
Sales,
Academics,
and
external
vendors,
you
will
help
bring
event
strategies
to
life
while
maintaining
clear
timelines
and
communication.
You
will
also
develop
repeatable
processes,
manage
event
resources,
and
coordinate
projects
that
improve
team
efficiency.
This
opportunity
is
ideal
for
a
detail-oriented
professional
who
enjoys
solving
problems,
managing
multiple
priorities,
and
making
a
meaningful
impact
in
a
collaborative,
mission-driven
environment.
Accountabilities
Coordinate
end-to-end
event
execution:
Manage
schedules,
registrations,
vendor
arrangements,
conference
booths,
travel,
shipping,
event
materials,
run-of-show
documents,
and
post-event
follow-ups,
ensuring
all
activities
are
completed
on
time.
Support
conferences
and
in-person
events:
Serve
as
the
operational
point
of
contact
for
assigned
events,
coordinating
internal
stakeholders
and
external
vendors
while
providing
on-site
support
when
required.
Manage
multiple
event
formats:
Help
deliver
approximately
three
large
business-to-business
conferences
annually,
five
to
seven
school
or
partner
visits,
and
recurring
virtual
events,
typically
one
to
two
per
month,
in
a
supporting
capacity.
Develop
event
processes
and
documentation:
Create
and
maintain
event
playbooks,
checklists,
timelines,
and
coordination
procedures.
Identify
missing
information,
dependencies,
and
potential
risks
early
to
prevent
disruptions.
Oversee
event
logistics
and
inventory:
Track
supplies,
branded
materials,
inventory,
vendor
orders,
expenses,
invoices,
and
shipments
to
ensure
resources
are
available
at
the
right
place
and
time.
Coordinate
marketing
and
cross-functional
projects:
Use
ClickUp
or
similar
project
management
platforms
to
organize
tasks,
monitor
deadlines,
clarify
ownership,
and
maintain
visibility
across
ongoing
initiatives.
Support
marketing
communications:
Assist
with
light
editing,
quality
checks,
and
other
defined
marketing
tasks
to
ensure
materials
are
accurate,
consistent,
and
ready
for
use.
Facilitate
collaboration
and
follow-through:
Keep
stakeholders
informed,
manage
changing
priorities,
resolve
logistical
issues,
and
support
effective
lead
handoffs
and
post-event
coordination.
Requirements
Relevant
experience:
Approximately
one
to
three
years
of
experience
in
event
coordination,
marketing
operations,
project
coordination,
or
a
related
field.
Relevant
internships
and
equivalent
hands-on
experience
are
welcome.
Practical
event
coordination:
Demonstrated
experience
organizing
and
executing
events
such
as
conferences,
trade
shows,
webinars,
school
events,
or
partner
experiences.
Experience
must
involve
active
coordination
rather
than
simply
attending
or
promoting
events.
Project
and
logistics
management:
Ability
to
manage
multiple
moving
parts,
including
timelines,
registrations,
schedules,
vendors,
stakeholders,
supplies,
and
last-minute
changes.
Communication
skills:
Strong
written
and
verbal
communication
skills,
with
the
ability
to
coordinate
effectively
with
internal
teams,
external
partners,
and
service
providers.
Organization
and
attention
to
detail:
Excellent
planning,
time
management,
and
follow-through,
with
the
ability
to
anticipate
missing
details,
identify
risks,
and
maintain
accurate
documentation.
Adaptability
and
initiative:
A
proactive,
solution-oriented
approach,
with
the
confidence
to
manage
competing
priorities,
work
independently,
and
respond
calmly
to
changing
requirements.
Technology
proficiency:
Comfort
using
project
management
and
collaboration
tools,
with
the
ability
to
learn
new
platforms
quickly.
Familiarity
with
ClickUp,
Asana,
Monday.com,
event
registration
systems,
webinar
tools,
and
lead-capture
platforms
is
helpful.
Education:
A
bachelor's
degree
in
a
related
discipline
is
beneficial
but
not
required.
Industry
experience:
Experience
in
education,
educational
technology,
professional
associations,
nonprofit
organizations,
hospitality,
or
corporate
events
is
an
advantage
but
not
mandatory.
Travel
availability:
Willingness
and
ability
to
travel
domestically
approximately
15–20%
of
the
time
for
national
conferences,
partner
events,
and
occasional
office
visits,
including
visits
to
Washington,
D.C.,
approximately
one
to
two
times
per
year.
Role
alignment:
This
position
is
primarily
focused
on
hands-on
event
execution
and
operational
coordination,
rather
than
social
media
management,
creative
content
production,
or
campaign
strategy
alone.
Benefits
Remote
work:
A
remote
position
offering
flexibility
to
work
from
home
in
the
United
States.
Meaningful
work:
Opportunities
to
support
educators,
school
leaders,
alumni,
and
partners
through
well-organized,
impactful
experiences.
Professional
development:
Hands-on
ownership
of
event
operations
and
opportunities
to
build
project
management,
coordination,
and
marketing
skills.
Cross-functional
collaboration:
Work
closely
with
Marketing,
Sales,
Academics,
and
other
teams
in
a
collaborative
environment.
Process
improvement:
Opportunities
to
develop
repeatable
workflows
and
contribute
to
more
efficient
event
and
marketing
operations.
Mission-driven
culture:
Join
an
organization
focused
on
professional
education,
teamwork,
curiosity,
and
creating
positive
experiences
for
learners
and
partners.
Inclusive
workplace:
A
welcoming
environment
that
values
diverse
backgrounds,
perspectives,
and
professional
experiences.
Travel
opportunities:
Participate
in
national
conferences,
partner
events,
and
occasional
in-person
team
gatherings.